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Quality and Programmes Assistant

Quality and Programmes Assistant

The London campus of the prestigious French Université Paris-Dauphine - PSL offers undergraduate, executive and summer courses fully taught in English, primarily in the fields of Economics, Management and Law. We also run a start-up incubator, and a variety of seminars and conferences. Since 2022, we have been registered with the Office for Students as an English Higher Education Provider and are fully compliant with the QAA framework.

EQUIS accredited, Université Paris-Dauphine – PSL is a member of PSL (Paris Sciences et Lettres Research University), placed 36th in the Shanghai World Academic ranking 2020. 

We are looking for a well organised, attentive to details and positive minded Quality and Programmes Assistant.

Job purpose: The Quality and Programmes Assistant contributes to the efficient delivery of our education programmes, and supports the work of the Quality and Programmes Office. He/she implements procedures and policies and monitors administrative projects. He/she is a key point of contact for the students, the lecturers and external visitors. He/she works in close collaboration with other members of the Quality and Programmes Office.

Hours: 30 to 40 hours per week

Salary: £20,000 to £28,000 per annum prorata, depending on experience and qualifications

Key benefits:

40 holiday days (prorata) + bank holidays

Attractive pension plan

Continuous Professional Development opportunities

A meaningful job in the London boutique campus of a prestigious French University

Work activities (indicative):

Programmes and Quality administration

  • Support student admission and registrations process
  • Implement programmes administration procedures and contribute to our quality insurance processes (satisfaction surveys, indicator calculation…)
  • Create and update when necessary the students timetables in the Timetabling software
  • Maintain classroom bookings in the timetabling software
  • Communicate administrative documents to students and lecturers          Contribute to the organisation of final exams
  • Verify and report grades in the dedicated software
  • Update and maintain the integrity of various databases, including backups
  • Maintain course attendance in appropriate files
  • Maintain classroom bookings
  • Edit invoices and follow-up tuition fees payment
  • Write minutes of meetings and ensure they are recorded appropriately Assist with preparation of events
  • Assist with companies and partners relationship management
  • Office administration
  • Order, receive and store the office and classroom supplies ensuring they are always available and in good condition
  • When necessary, help to prepare classroom arrangements
  • Prepare and send outgoing mails and courier parcels

Student recruitment

Support student recruitment actions (open days, mailings, website update…)

Reception

  • Reception duties: Greet students, lecturers and visitors in a professional manner
  • Main point of contact for student enquiries, including practical questions on London and campus integration

Human Resources administration

  • Assist with the teaching staff and instructors’ HR administrative processes (employment contracts and paperwork, induction process)
  • Help completing teaching staff and instructor’s payroll files

Line Manager: Quality and Programmes Manager

Qualification and experience A minimum of 18 months of work/internship experience in administrative functions is required. 

Baccalaureate, A-Level or any other secondary studies degree as a minimum. Bachelor’s is desirable. Fluency in French is an asset but not essential.

Skills and aptitude

  • Positive minded Rigorous
  • Very good English both written and speaking is required (B2 +).
  • IT savvy: Microsoft suite, use of several specific softwares: timetabling, grades, invoices (training to be provided upon arrival)
  • Attentive to details
  • Well-organised
  • Good communication skills
  • Good adaptability skills
  • Respectful of confidentiality

Other requirements

  • Authorised to work in the UK.
  • The successful candidate will be subject to a DBS check disclosure
  • Commitment to equality, diversity and safeguarding.
 

For more information and/or to apply please contact julija.jeremic@dauphine.psl.eu