Jobs
The London campus of the prestigious French Université Paris-Dauphine - PSL offers undergraduate, executive and summer courses fully taught in English, primarily in the fields of Economics, Management and Law. We also run a start-up incubator, and a variety of seminars and conferences. Since 2022, we have been registered with the Office for Students as an English Higher Education Provider and are fully compliant with the QAA framework and are also EQUIS accredited.
As a founding member of Université Paris Sciences & Lettres (PSL), we are consistently ranked among the top 50 universities in the world: 2nd best Young University in the 2024 Times Higher Education Ranking, 19th by CWUR and 41st by Shanghai Academic World Rankings.
We are looking for a well organised, attentive to details and positive minded Quality and Programmes Administrator to join our Quality and Programmes team.
Job purpose: The Quality and Programmes Administrator contributes to the efficient delivery of our education programmes, and supports the work of the Quality and Programmes Office. He/she implements procedures and policies and monitors administrative projects. He/she is a key point of contact for the students, the lecturers and external visitors. He/she works in close collaboration with other members of the Quality and Programmes Office.
Description of the role:
40 hours per week
40 holiday days + bank holidays
Attractive pension plan
Continuous Professional Development opportunities
A meaningful job in the London boutique campus of a prestigious French University
Work activities (indicative):
Programmes administration
Act as a point of contact to a dedicated student group(s) and academic staff
Support student recruitment actions (open days, mailings, website update…)
Support student admission and registrations process
Create and update when necessary the students timetables in the Timetabling software
Maintain classroom bookings in the timetabling software
Communicate administrative documents to students and lecturers
Contribute to the organisation of final exams
Verify and report grades in the dedicated software
Maintain course attendance in appropriate files
Write minutes of meetings and ensure they are recorded appropriately
Assist with preparation of events (weekends and evenings may be required occasionally)
Assist with companies and partners relationship management
When necessary, help to prepare classroom arrangements
Prepare and send outgoing mails and courier parcels
Quality Assurance
Update and maintain the integrity of various databases, including backups
Contribute to the preparation of various Board meetings (Examination Board, Academic Board, Course Board etc.)
Support the preparation and delivery of data submissions as required by the Office for Students (OfS) (includes but not limited to National Student Survey (NSS), Higher Education Statistics Agency (HESA) etc.)
Support the preparation and management of the Student visa process
Prepare and analyse feedback surveys for all programmes
Contribute to the final exams’ quality check and the External Examination process
Line Manager: Programmes Administration Team Leader & Deputy General Manager
Qualification and experience
A minimum of 18 months of work/internship experience in administrative functions is required.
Baccalaureate, A-Level or any other secondary studies degree as a minimum. Bachelor’s is desirable. Fluency in French is an asset but not essential.
Skills and aptitude
Positive minded
Rigorous
Very good English both written and speaking is required (B2 +).
IT savvy: Microsoft suite, use of several specific softwares: timetabling, grades, invoices (training to be provided upon arrival)
Attentive to details
Well-organised
Good communication skills
Good adaptability skills
Respectful of confidentiality
Other requirements
Authorised to work in the UK.
The successful candidate will be subject to a DBS check disclosure
Commitment to equality, diversity and safeguarding.
How to apply:
To apply, please email your CV and cover letter to dauphinelondon@dauphine.psl.eu